Operating system for in-house portfolios

Run your portfolio like a fund manager.

AI Landlord is the in-house operating system for landlords who actually own their buildings. Rent collection to K-1 prep — every workflow in one app, every dollar traceable.

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Connected workflows

Entity types supported

Spreadsheets needed

What it covers

Three layers, one source of truth.

Most tools cover one layer well. AI Landlord stitches the money, the operations, and the compliance into one ledger — so the same event ripples cleanly into every report.

Money

Rent collection, vendor bills, NNN reconciliation, CapEx depreciation, intercompany transfers, P&L per entity. Every dollar tagged to a property, a tenant, and a tax line.

Operations

Work orders, inspections, calendar, tasks, tenant communications, document vault. The day-to-day machine for actually running buildings.

Compliance

LLC-level P&L, K-1 partner allocations, depreciation schedules, full audit log on every action. Tax season is a click, not a fire drill.

Everything in one app

38 workflows, zero context-switching.

Built operationally — not as a feature list. Every workflow links back to the same underlying ledger of properties, units, leases, and entities.

Money & Accounting

Stripe Connect rent collection

Tenants pay by card or ACH; webhook auto-reconciles to the invoice. Payouts land in your operating account, fees logged as expenses.

Invoicing & A/R aging

Monthly rent + NNN + adjustments. Current / 30 / 60 / 90+ buckets with one-click email or physical-mail dunning via Lob.

NNN reconciliation

Per-bucket actuals vs estimates over any period. True-ups generate invoice or credit adjustments automatically.

Vendor bill workflow

Pending → approved → paid. Approval gates spend; marking paid creates the backing expense and links them — single source of truth.

Budget vs actual

Annual budgets per property × category, with YTD variance and % used. Forecast against trailing-12 if you don't have a number yet.

Intercompany transfers

Distributions, contributions, intercompany management fees, loans. Tracks money moving between entities so K-1 prep nets out cleanly.

CapEx & depreciation

Mark expenses as capital improvements; pick method (straight-line / MACRS 27.5 / 39 / Section 179 / bonus). Auto year-by-year schedule.

Mortgages

Loan tracking with principal/interest split per payment, balance auto-decremented from mortgage-tagged expenses.

Property taxes

Period-by-period bills with paid/due tracking. Tax-category expenses auto-link to open periods so nothing slips.

Operations

Maintenance & work orders

Reported → in progress → resolved. Estimated vs actual cost, photo attachments, vendor assignment, completion notes.

Move-in / move-out inspections

Tied to leases. Photos, condition notes, signed report. Drives security-deposit settlement cleanly.

Calendar across everything

Lease expirations, tax due dates, insurance renewals, mortgage maturities, tasks, open maintenance — one feed.

Tasks / to-dos

Assignee, priority, due date. Attach to a property, tenant, lease, or vendor — context survives the conversation.

Vendor directory

W-9 tracking, COI expiration alerts, 1099 eligibility, default category for fast expense entry.

Tenant directory & portal

Per-tenant page with lease, payment history, balance, communications log. Tenant portal for paying rent and submitting maintenance.

Reporting & Compliance

LLC P&L per entity

Cash-basis statement by property and rollup to the entity. Pick any month and print — the format matches what your CPA expects.

K-1 partner allocations

Add partners with ownership % per entity; K-1 share of net distribution computes automatically. Warns when totals don't sum to 100%.

Portfolio value + LTV

Sum of latest valuations, total mortgage balance, unrealized gain vs basis. Dashboard tile updates on every new valuation.

Full audit log

Every create / update / delete logged with who, what, when, and a one-line summary. Filterable by entity type or actor.

Document vault

Vercel Blob–backed storage for leases, W-9s, COIs, inspection reports, tax docs. Expiration tracking surfaces what's stale.

Notifications inbox

In-app inbox for renewals, overdue balances, missing documents. Bell in the header with unread count — nothing buried in email.

AI & Automations

Ask LandlordAI

Org-aware Q&A over your portfolio. "Which leases roll in Q3?" "What did we spend on roofing last year?" Cited answers, never made up.

Receipt extraction

Snap a receipt, AI extracts vendor, amount, date, line items. One-click create the expense — no manual entry.

Auto-categorization

Mortgage payments auto-decrement the loan balance. Tax-category expenses auto-link to open periods. The plumbing knows itself.

Infrastructure

Multi-org, multi-entity

One login, multiple organizations. One organization, multiple LLCs. Books are scoped at the entity layer so partners only see what's theirs.

Role-based access

Admin / member / viewer per organization. Tenant portal users are scoped to their own lease only.

Lob physical mail

Invoices and notices print + ship via Lob — certified-mail eligible. Delivery confirmations land back in the document vault.

Twilio SMS

Outbound tenant messages with full delivery log. Optional auto-reminders for rent due, lease renewal windows.

One operating system

Every building, every entity, every dollar — in one place.

Commercial, NNN, and residential under one roof. From rent collection to K-1 prep, AI Landlord runs the whole portfolio the way a fund manager would.

How onboarding works

From request to first rent in days, not months.

Invitation-only. We provision your organization, import the existing data, and switch the lights on.

Submit a request

Tell us who you are and what your portfolio looks like. We review every request — usually within a couple of business days.

We provision your org

We stand up your organization, set up entities, and import properties, units, leases, and tenants from whatever you have today.

Connect Stripe, go live

Standard Stripe Connect onboarding. Rent collection starts on the next billing cycle; old invoices flow in alongside.

Why this exists

We built it for our own portfolio because nothing on the market handled the way we actually run buildings.

We own and operate a multi-entity real estate portfolio. Every off-the- shelf PM tool we evaluated assumed a single LLC, a single bookkeeper, no intercompany flow, and no real K-1 prep. So we built our own — the way a CFO would design it, with the operational depth a property manager actually needs. AI Landlord is that same software, now offered to a small number of operators we know.

— AI Landlord

Get on the list

Request access.

No automatic sign-up. We review every request manually and only onboard portfolios that fit. Expect a real reply, not an autoresponder.

· Invitation-only — admins provision accounts manually
· Onboarding takes a few days, not weeks
· We'll migrate from your existing tool